Painting of ducks in the water.

Kensworth Flower and Vegetable Show

Privacy Policy

1. Introduction

The Kensworth Flower and Vegetable Show (“we,” “our,” “us”) is committed to safeguarding the privacy of our website visitors and service users. This policy outlines how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect and process the following personal data:

  • Contact Information: Including your name, address, telephone number, and email address.
  • Entry Details: Information related to your participation in our events, such as categories entered and exhibit details.
  • Technical Data: Such as IP addresses, browser type, and pages visited on our website.

3. How We Collect Data

We collect personal data through:

  • Entry Forms: When you submit entry forms for our events, either online or via paper submissions.
  • Direct Interactions: When you contact us via email, phone, or in person.
  • Website Usage: Through cookies and similar technologies when you interact with our website.

4. Use of Your Data

We use your personal data for the following purposes:

  • Event Management: To process your entries and manage event logistics.
  • Communication: To inform you about event details, updates, and related news.
  • Legal Obligations: To comply with legal and regulatory requirements.

5. Legal Basis for Processing

Our processing of your personal data is based on:

  • Consent: When you have given clear consent for us to process your personal data for a specific purpose.
  • Contractual Necessity: When processing is necessary for the performance of a contract with you.
  • Legal Obligations: When processing is necessary to comply with the law.
  • Legitimate Interests: When processing is necessary for our legitimate interests, provided your rights and interests do not override these.

6. Data Sharing

We do not share your personal data with third parties except:

  • Service Providers: Who assist in event organisation and have agreed to comply with our data protection standards.
  • Legal Requirements: When disclosure is required by law.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

8. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements.

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your personal data under certain conditions.
  • Restriction: Request restriction of processing under certain circumstances.
  • Objection: Object to processing based on legitimate interests or direct marketing.
  • Data Portability: Request transfer of your data to another party.

To exercise these rights, please contact us using the details provided below.

10. Contact Us

If you have any questions about this privacy policy or our data practices, please contact entry@kensworthflowerandveg.org.uk

11. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.